An AI draft is not an approved policy
Generated text can accelerate a first draft, but management must verify the claims, assign responsibility, and approve what the company will actually follow.
Ground the draft in known company facts
A policy should not invent tools, certifications, schedules, or operating practices. Unknown company context should remain visible as a decision or a gap rather than being replaced with confident generic language.
Review the operational commitments
Policies create expectations. Confirm that named owners, review intervals, access rules, incident steps, and retention commitments are realistic for the organization before approval.
Record approval and future change
Preserve who approved the policy, when it became effective, and which version was reviewed. When the environment changes, revise and approve a new version instead of silently overwriting the historical record.
Working checklist
- 1Verify every company-specific claim.
- 2Replace unresolved placeholders with an explicit decision.
- 3Assign a responsible owner.
- 4Record approver, approval time, and effective version.
- 5Schedule review when the environment or obligation changes.
Apply the guide to your company.
The assessment turns general guidance into a scoped gap report.